Executive Assistant

Profile (Knowledge, Skills, Certification and Experience)

• You have a BS or BA degree in Communication, Project Management, Business management or related filed.

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• You have proven experience in project management

• You have good knowledge of MS Office

• You have excellent communication skills

• You have prioritizing, time management and organizational skills

• You have a good understanding of financial aspects of running a company.

• You are able to build good working relationships with colleagues at all levels

• You have high levels of accuracy and attention to detail

• You have the ability to take initiative, to work well under pressure and meet deadlines efficiently

• You have a flexible and open attitude

• You are Pro-active, Dynamic, Honest, Discreet and Courteous

Key responsibilities:

A. Project management (50%)
• You will coordinate with team members, clients and partners for a flawless execution of projects.
• You will ensure that all parties are on track with project requirements, deadlines, and schedules.
• You will develop detailed project plans to track progress and meet with project team members to identify and resolve issues.
• You will submit project deliverables and ensure that they adhere to quality standards by measuring performance.
• You will manage the relationship with clients and all stakeholders.
• You will perform risk management to minimize project risks.
• You will create and maintain comprehensive online project documentation

B. Administration (40 %)
• You will receive and closely follow up on direct requests to the CM’s office
• You will assist the CM in coordinating day to day activities and follow up on actions to be taken
• You will assist in creating systems and procedures of operating practices, recordkeeping, financial control, office layout, budget and personnel requirements; and by implementing changes when necessary.
• You will have clerical duties such as preparing and amending documents (correspondence, drafts, memos, emails and reports when appropriate).
• You will be in charge of scheduling and coordinating meetings, appointments and travel arrangements for the CM.

  • You will resolve administrative problems by coordinating preparation of reports, analyzing data, and proposing solutions.

You will verify financial documentation before approval.

  • You will ensure minutes are taken during all general staff meeting and ensure all recommended actions are executed in a timely manner
  • You will ensure efficient documents circulation in the company by reviewing them effectively and in line with the company’s mission and vision
  • You will handle confidential information in a responsible manner
  • You will coordinate the organization of conferences / events for the company’s corporate image

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